Creating an HVAC Maintenance Plan for Nairobi Office Buildings

In Nairobi’s rapidly growing commercial hubs such as Upper Hill and Westlands, modern office buildings rely heavily on HVAC systems to keep employees comfortable and productive.

An effective maintenance plan begins with an asset register. Document every indoor unit, outdoor unit, fan coil, ventilation fan and control panel, including location and capacity.

Next, set service intervals based on usage. Heavily used open-plan offices and call centres may require quarterly deep cleaning, while boardrooms and lightly used spaces can be serviced less frequently.

Your plan should include filter replacement, coil cleaning, drain flushing, refrigerant checks and verification of control settings. These actions improve air quality and reduce energy consumption.

Finally, agree clear response times with your service provider for fault calls. A simple breakdown in a server room or trading floor can be extremely costly.

Treat your HVAC system as part of your core business infrastructure, not an afterthought. The result is happier staff and fewer disruptions.